Thank you for your interest in
Magic Mirror Michigan
. Please read the Terms and Conditions and fill out the form below.
The following contract and its terms will set forth an agreement between Magic Mirror Michigan LLC (PROVIDER) and (CLIENT) the parties, for photo booth services during the designated service period. This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.
The Service Period will be from
Magic Mirror Michigan LLC agrees to have a Photo Booth operational for a minimum of 80% during this period; occasionally, operations may need to be interrupted for maintenance of the Photo Booth.
A NON-REFUNDABLE booking fee in the amount of $400 is due upon signing of this contract for packages of 4 or more hours. For a 2 or 3 hour package the deposit will be $300. The event is only reserved once the booking fee is received and the contract agreed to. The remaining balance is due no later than 30 days in advance of the client’s Event Date. If the balance has not been collected by this due date, then Magic Mirror Michigan LLC reserves the right to cancel the event & seek to cure.
Covid Policy--Should you need to postpone your event due to the applicable government or municipal restrictions from Covid-19, your booking is valid up until 1 year from the original event date. In order to request such a postponement, you must notify us in writing no less than five (5) days prior to the original event date and provide a detailed explanation of your need to postpone, including citation or reference to the applicable government or municipal restriction. Upon receipt of such a written request, we will forward your prepaid event to a new date that is open and available without penalty or additional charges. Note that we are only accepting postponement/rescheduling requests within 30 days of (but no less than five (5) days prior to) the booked event date because the government restrictions frequently change. We will limit to one (1) Covid rescheduled event date per client; otherwise, booking fees and events payments are non-refundable. Any attempts to reschedule events due to Covid-19 related issues not based on government or municipal restrictions, including but not limited to, client policies, will be at Magic Mirror Michigan LLC's sole discretion. Except as provided in this section, no events will be reschduled, and no refunds will be issued.
Client will arrange for an appropriate space for the Photo Booth at the event’s venue. Client is responsible for providing power for the Photo Booth. The Photo Booth requires a 120V, 10 amps, 3 prong outlet from a reliable power source within 20 feet (along a wall) of the setup area. The circuit must be free of all other connected loads. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the client. The client shall provide crowd control if warranted and furnish Magic Mirror Michigan LLC with directions to the event. Client shall provide Magic MIrror Michigan LLC with safe and appropriate working conditions and a solid floor. This includes a 10’ x 15’ x 8’ area for set up.
The Mirror is approximately 200 lbs. If the designated space/area is not on ground level, an elevator is mandatory. This must be a full sized elevator and not an irregularly small service elevator. Stairs are not accessible with the photo booth, so client is responsible for knowing the layout of the venue and to ensure there are ramps or full sized elevators available if not on the main floor. Some delay may occur if proper notice is not given prior to the event.
It must be agreed upon in advance in writing that the mirror will be used outdoors. The mirror is not seen with an outdoor light so as such needs to be in a 3 sided black tent that will be provided upon request for an additional fee of
We hope that the heavens will grant you a perfect day for your outdoor event, but there is wisdom in having a "Plan B". If you choose to place the photo booth outdoors we must be in a spot that is:
• Completely Dry
• Must have SAFE access to electrical outlets
• Paved or hard surface - no grass, gravel, or dirt!
• Sufficient lighting
• Protected from extremes of rain, wind, heat and cold and direct sunlight. The Mirror Booth REQUIRES A TENT if outside. We provide the tent but must know in advance. There is a $100 tent charge. In case of rain, there must be a Plan B safely inside protected by the elements.
1. Our attendants must be at the booth throughout the event. Below 60 degrees F. or above 90 degrees is not allowed.
2. Our equipment will not function properly due to excessive heat or moisture and may result in damage.
THE "WHY" ANSWERS:
Why must it be dry? We have electrical equipment running at 120 volts and up.
Our color printers won't operate if it's too cold or too hot. And our attendants must be at the booth throughout the event. Below 60 degrees F or above 90 degrees, and is just unsafe and unreasonable.
Our booths need a reliable source of 120 -volt AC power, one that is just for us. We can't share with a DJ because there won't be enough for both of us. The power source has to be reasonably close to where we will be working.
Even though our booths have lights, your guests have to be able to see us! So don't put us in a dark corner or out in the field!
If you cannot put us someplace that fits these specifications, we may not be able to operate. If conditions change during an event, we may have to pack up and leave. No refunds will be given in such case.
Any request for a date change must be made in writing at least 120 days in advance of the original event date. Change is subject to photo booth availability and execution of a new Service Contract as well as an extra fee of $99. If there is no availability for the alternate date, the booking fee shall be forfeited and event cancelled. Any cancellation occurring less than 120 days prior to the event date shall forfeit all payments received. The Booking Fee is NON REFUNDABLE after initial booking.
Idle hours can be arranged with the client at an additional cost ($75 an hour). An example of Idle Hours is when the booth is booked for 4 hours, where the booth is operational from 5pm-6pm and from 7pm-10pm. Between 6pm-7pm, the booth will be IDLE (at the client’s request). This is usually for meals or speeches. This must be arranged no later than 2 weeks prior to the event date.
We will arrive 90-120 minutes prior to the service start time and depart 30-60 minutes after the service end time. If we will be required to arrive or depart outside of these windows, then idle hours will be charged.
Magic MIrror Michigan LLC will drive 60 miles each way for packages of 4 hours or more. Anything over 60 miles each way will be charged a fuel surcharge. For venues 61-90 miles away there is a surcharge of $100, venues 91-120 miles away surcharge is $150, venues 121-150 miles away surcharge is $200 and venues 151-175 miles away surcharge is $300. Mileage surcharges are due 30 days before event.
Client acknowledges that it shall be responsible for any damage or loss to the Provider’s equipment caused by:
Client agrees to, and understands the following:
We are not the “fun police”, but in some very rare occurrences, we reserve the right to immediately refuse service, pack up, and depart from the venue. Service will be disrupted without a refund if:
Children love our photo booths and we love making everyone happy. In some cases, however, we may decide to enforce our “ children under 12 ” policy in an effort to maintain order in and around the photo booth. The “ children under 12 ” policy state that Children under the age of 12 will not be permitted use of the photo booth without an adult present. The adult does not need to be in the photo with the child/children, but they must be supervising. We very rarely have to enforce this policy.
We want to dress appropriately for your event. If you have any suggestions please indicate below. Not all requests are practical (example: Ugly Sweater Party outdoors in August) and some request might incur additional costs (formal tuxedos, specialty costumes).
We also will not allow the photo booth to be operated to take photos of nude or partially nude people.
YES - I agree to the model release below
Client agrees to, and understands the following: All guests using the photo booth hereby give to Magic Mirror Michigan LLC, the right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition, I hereby release, discharge and agree to hold harmless Magic MIrror Michigan LLC, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.
Client agrees to notify guests that Magic MIrror Michigan LLC will be potentially publishing all photos taken at the event.
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Magic MIrror Michigan LLC and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration. In the event Magic MIrror Michigan LLC is unable to supply a working Photo Booth for at least 75% of the Service Period, Client shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos on site the Provider will send all prints to client within 2 weeks. The client will also be sent the digital pictures.
Please communicate with the venue coordinator that we require the following. If you are unable to request this from the venue coordinator, please send us their information and we will contact them on your behalf.
For most events, we plan to have 1-2 attendants operating the photo booth for the duration of the event.
Will the attendants be welcome to eat the venue provided meal? ** Please NOTE any package 4 hours or more a meal for a Photo Booth Attendants will be MANDATORY!
We will customize your photo layout to match the theme of your event. We allow for up to 3 revisions of your layout. After the 3rd revision, a fee of $15/revision will be billed. Traditionally, we have room for 2 lines of text. Please tell us what you would like on the footer of your pictures. Example: Bride & Groom names, Wedding Date, #hastag etc.
We can modify the layout if you wish to include graphics, logos, more text, etc. If you have any other input on your photo layout, please tell us what you would like.